Protocol
Movement for delegations, embassy visits and conference protocol. The cars form up in the order the protocol officer briefed, they hold their position until they are released, and nothing about the vehicle, the driver or the passenger appears anywhere in our marketing, before the visit or after it.
Neither is arranged specially for a visit. Both are how every trip this company runs, which is the only form of either one worth having.
9 pm
you have the vehicles and the drivers for the next day, by name
Any hour
when the line is answered, including while a visit is running
Dates, venues, timings and the size of the party. If your officer already holds a movement order, send that instead and we will work to it rather than asking you to write it out again.
Which class on which leg, how many vehicles are held and for how long, and the whole figure. Held hours are their own lines, so a car standing four hours at a venue is visible before you agree to it.
On confirmation the visit gets a single point of contact. He holds the movement order, takes every change to it, and is reachable while the visit is running, so your officer talks to him rather than to six drivers.
Vehicle and driver for each car, by name and number, in time for a gate pass. They are briefed together off one movement order rather than one at a time on the phone.
Three limits, cited rather than described, because a protocol office plans around them and the wrong assumption is discovered at a gate.
A vehicle carrying passengers for hire may only be used in the way its permit allows.
Every car on a delegation duty runs on a contract carriage permit. It carries your party from where it picks them up to where it sets them down and it may not take anybody else on the way. Picking up en route is a stage carriage permit and this is not one.
A vehicle registered in one state needs either an all India tourist permit or an authorisation for each other state it enters.
A programme that crosses into Delhi, Uttar Pradesh or Punjab is planned around which vehicles already carry the permit for it. Where one has to be bought for the visit it is a line on the proposal with the receipt behind it, not a halt at a border post.
Supplying security guards, escorts or close protection requires a licence issued under this Act.
We do not hold one and we do not offer any of it. Pilot vehicles, escorts and close protection come from the state police or from your own detail. We drive to whatever route, sequence and timings they set, and we say all of this at the proposal rather than on the morning.
Principals first, then what the rest of the party travels in.
Toyota Innova Crysta, or similar
Maruti Dzire, Honda Amaze, or similar
Force Traveller 12/17/25, Force Maharaja 20, Force Urbania 17, or similar
Effective . Driver allowance is charged per calendar day and is on the rate card with everything else.
Kilometres are counted per vehicle on the odometer, from where it reports to where it is released, and a car held on position is on duty for those hours whether it moves or not. Kilometres run empty while repositioning between venues are counted like any others, because a car sent ahead to the next gate has still run them.
The figure on your quotation is the figure you pay. Everything payable at actuals is a named line on it, with a number against it, before you confirm. Nothing is added afterwards.
That is the duty rather than an exception to it. The vehicle stands where your officer placed it, the driver stays with it, and it is not sent on anything else in between. The hours run from report to release whether it moved or not, and they are on the sheet before the visit instead of being discovered on the bill.
No. The vehicles stay to the end of the movement, and the point of contact tells your officer while it is happening rather than afterwards. A vehicle held past what the quotation covered appears as its own line, with the number against it, on the same document as everything else.
Yes, to you, the evening before, along with the vehicle. That is what happens on every trip this company runs, so it is not a special arrangement for a delegation. What we will not do is put a driver name, a photograph or a registration number on a website, in a case study or in a client list, which is a different thing and the one that matters to a visit.
Nothing. No photograph, no case study, no name in a client list, and no mention of who travelled or where they went. If your office wants that in writing before the visit we will sign it, and if it wants the drivers briefed to say nothing about the movement to anybody outside it, that is part of the briefing.
It is written down before it moves. The sequence, the halt points, where each car peels off and where it rejoins all go on the movement order, every driver has the same one, and the drivers are briefed together rather than one at a time on the phone. Inside the convoy nobody overtakes and the lead car sets the pace. That is the only rule that reliably keeps a line of cars in a line.
No. We are a transport operator. Pilot vehicles, escorts and close protection come from the state police or from your own security detail and are arranged by the host, and we will work to whatever they set, including their route, their sequence and their timings. We do not run armoured vehicles and we do not put a security man in the car.
Toll, parking, state entry tax and any inter-state permit are charged at actuals with the receipt and are named on the proposal before the visit. We publish nothing about a specific vehicle, driver or passenger, and if your office wants that undertaking signed in advance, ask for it along with the programme.
Sending an enquiry is not a booking and does not hold a vehicle. We price the trip, send you a fixed all-inclusive figure in writing, and nothing is reserved until you confirm that figure.
The fleet, the hours each vehicle is held, and the whole figure, in writing before anything is committed.
Written quotes 9 am to 9 pm, seven days. The line itself is answered at any hour.
