Partnerships
Travel agents and DMCs
Ground transport for itineraries you have already sold. Net rates off the published card, a written quote back the same day between 9 am and 9 pm, and the vehicle and the driver settled the evening before, so you can tell your client who is coming before he thinks to ask. Nothing is held until you confirm the figure.
- From
- ₹12.00a kilometre in a sedan, before toll and GST. Every class and every charge is on the rate card.
Have you worked with us before?
The first step is different depending on the answer. Both of them end with a figure in writing.
Opening an agency account
Send the itinerary before anything else. You do not need an account to be quoted, and a first job is priced off the published card, so you can see the retail figure with your own eyes before any net rate is discussed.
The agency agreement and the net sheet follow once there is a real job to hang them on. The sheet carries the date it takes effect, so you always know which version you are costing from.
Nothing is held until you confirm a figure, so asking costs you nothing and commits you to nothing.
Register as an AgentCosting the next itinerary
Check the effective date on the net sheet you hold against the published card before you cost anything for travel months away. A superseded sheet is the quiet way an agency margin disappears, and nothing on either side fails when it happens.
Send us the days when you want the figure that goes on the client sheet. That one carries every pass-through as a named line with a number against it, which is the thing a net sheet on its own cannot give you.
Send RequirementThe classes an itinerary is usually built on
Two for a couple or a family, then the group sizes, because that is how an itinerary splits. The coach is on the card at its own figure, like everything else here.
Sedan
Maruti Dzire, Honda Amaze, or similar
- Seats
- 4
- Per km
- ₹12.00
Full-size MPV
Toyota Innova Crysta, or similar
- Seats
- 7
- Per km
- ₹19.00
Tempo traveller
Force Traveller 12/17/25, Force Maharaja 20, Force Urbania 17, or similar
- Seats
- Up to 25
- Per km
- From ₹26.00
Coach
Ashok Leyland, or similar
- Seats
- 35
- Per km
- ₹45.00
Effective . Driver allowance is charged per calendar day and is on the rate card with everything else.
What the fare covers
In the quoted fare
- Fuel and running cost
- Whatever the trip burns.
- The chauffeur
- His driving charges for the duty.
- Maintenance, insurance and air conditioning
- The vehicle is insured and serviced, and the AC runs.
- A written quote you can lift into your own costing
- Every pass-through is a named line with a number against it, so your client sheet does not have to carry a vague allowance for tolls and taxes.
- The confirmation early enough to pass on
- The vehicle and the driver are settled the evening before, so you tell your client who is coming rather than waiting to be told yourself.
- Sight of the retail card behind your net rate
- Every published figure is on this site, so you can see what your client would have paid direct and price your own margin with your eyes open.
Charged on top
- Toll
- At actuals, and the FASTag statement is shared with the bill.
- State entry tax
- Where the trip crosses a state border. At actuals, and named on the quotation before you confirm.
- Driver allowance₹300 to ₹800 a day
- Per calendar day the car is held, including the day it comes back.
- Inter-state permit
- For a tempo traveller or a coach crossing a state line. At actuals, with the receipt on the bill.
- Hill entry and green tax
- Levied by the local authority on the way in. At actuals, and named on the quotation before you confirm.
- GST5%
- Shown as its own line on the quotation and on the invoice.
Kilometres are counted point to point on the odometer, address to address, and a multi-day itinerary is the sum of the days it actually runs. Not garage to garage. The minimum on the card is counted once for the itinerary rather than once for each day of it, so a light transfer day inside a long tour adds only what it runs.
The figure on your quotation is the figure you pay. Everything payable at actuals is a named line on it, with a number against it, before you confirm. Nothing is added afterwards.
What to send with an itinerarySeven things, and the quote comes back complete rather than with questions attached to it.
None of this has to be final. A day that is still moving is quicker to re-quote than it is to wait for, and a quote against a rough version is worth more to your own costing than no quote at all.
- The dates, and the route day by day
- Where the vehicle sleeps matters as much as where it drives, because the allowance runs on calendar days rather than on kilometres.
- How many people are travelling
- The head count decides the class before anything else does, and a party that has to split across two vehicles is quoted as two vehicles rather than as one.
- The class you have in mind, if you have one
- If you have not decided, say so and the quote comes back against two, so you can see what the upgrade actually costs your client sheet.
- Any leg that crosses a state line
- A border decides whether there is a state entry tax on the day, and for a tempo traveller or a coach it decides whether a permit has to be bought.
- Any leg that climbs
- Himachal, Uttarakhand and the Kashmir valley each levy their own entry and green tax at the barrier on the way in.
- Flight and train times, where they set the day
- A landing at two in the morning is quoted off the same line of the card as one at two in the afternoon, so the arrival hour changes what the driver does and not what your client pays.
- The hotels
- So the driver knows where to report each morning and where he is waiting, without your client having to ring you to find out.
Where each charge lands on a six day north India tourThe same seven pass-throughs, in the order an itinerary picks them up.
A list of exclusions is easy to read and hard to picture. Here is a Delhi arrival, two hill nights and an Amritsar leg, with every charge put on the day it lands on. No figures below, because the figures belong on your quotation and not in an example.
- Day one, the arrival transfer
- The flight lands at two in the morning and the leg is charged at the published per kilometre rate for the class, which is the same figure a two in the afternoon pick-up carries. Nothing on the quotation is worked out from the clock.
- Day one to day six, every calendar day
- The driver allowance is charged for each day the vehicle is held, whether the day runs forty kilometres or four hundred, and it includes the day the vehicle comes back to us.
- Day two, leaving Haryana
- State entry tax where the road crosses a border, and for a tempo traveller or a coach an inter-state permit, bought per state per trip with the receipt on the bill.
- Day two, at the hill barrier
- Hill entry and green tax, levied by the local authority on the way in and paid at the barrier before the vehicle goes up.
- Day four and day five, back on the highway
- Toll at actuals on the Amritsar run, with the FASTag statement shared alongside the bill so every plaza on it can be checked against the day.
- On the invoice
- GST as its own line, on the quotation first and again on the bill, never folded into the fare.
Two things your client sheet can rely on
One is a statutory rate and the other is an operating habit. Both are on paper before your client thinks to ask you about them.
5%
GST, shown as its own line on the quotation and the invoice
9 pm
you know the car and the driver by
What agents ask before the first itinerary
How do I get a quote for a client itinerary?
Send it day by day as you have it, with the number of people and the class you have in mind. Between 9 am and 9 pm the written quotation comes back the same day; outside that window it lands by 9:30 the next morning. If the itinerary is still moving, send the version you have. It is quicker to re-quote a changed day than to wait for a final one.
When do I pay, and how do you invoice?
One invoice per booking or one for the month, whichever suits your accounts, with the duty slips attached and GST as its own line. The credit period is agreed with you before the first booking rather than published here, because it depends on volume and on how long we have worked together. Nothing is held until you confirm the quoted figure, so there is no money of yours sitting with us while your client makes up his mind.
The client changes the plan on day three. What happens to the price?
Extra kilometres are charged at the published per kilometre rate for that class, counted on the same odometer the trip started on, and an extra calendar day adds the driver allowance for that day. Where there is time, we re-quote in writing before the change runs. Where there is not, it appears on the invoice as its own line with the duty slip behind it. Nothing is loaded quietly at the end.
Will you deal with my client directly?
Only about the car. The driver has your client number and your client has his, because that is the only way a car gets found at a hotel gate at six in the morning. Money, changes to the itinerary and complaints come through you. If a client rings us about a price, we tell him to speak to his agent.
Something goes wrong on day two of a six-day tour. Who do I ring?
The office, not the driver, and the line is answered at any hour. A driver can change a tyre and find a different road. He cannot re-plan your client day or authorise a different vehicle, and asking him to decide it on the roadside is how a small problem becomes an argument in front of the people who booked with you. Ring with the duty slip number and we take it from there.
Do you actually work with agents, or is this really for your own holiday brand?
Flydiaries is our own holidays brand and it is the first customer of this programme, not a separate arrangement running alongside it: a confirmed Flydiaries holiday raises a transport work order against this same fleet and this same office, exactly the way your booking does. It is an odd thing to publish. It is also the honest answer to what the office already handles before you hand it a group of thirty.
What about GST and the input credit?
GST is 5% and it appears as its own line on the quotation and on the invoice, never folded into the fare. That is the passenger road transport rate, and it is 5 rather than 12 precisely because it carries no input tax credit on our side. What your agency can do with it at your end is a question for your accountant, not for us.
Rates on this page are the published retail card, which is what your client would pay booking direct. Net figures for the trade come with the agency agreement and carry the date they take effect. Inter-state permits, hill entry and green taxes are bought on the road and billed at what the receipt says.
Sending an enquiry is not a booking and does not hold a vehicle. We price the trip, send you a fixed all-inclusive figure in writing, and nothing is reserved until you confirm that figure.
Send the itinerary you have, not the final one.
Every pass-through as its own line, so the figure lifts straight into your costing. Usually the same day between 9 am to 9 pm.
Written quotes 9 am to 9 pm, seven days. The line itself is answered at any hour.